How to write a progress report?
It is very important to make a report on the work done in order to briefly, but succinctly state the results of your activities. Are there special reporting rules that you need to know when starting to write such documentation?
Progress Report - Writing Requirements
Why do you need to write a progress report at all? Reporting helps:
- exercise control over the performance of their duties by employees;
- identify problem areas in the work of a particular employee and the department as a whole;
- find out whether enough efforts have been made to solve the problem;
- maintain labor discipline in the team;
- justify the cost of paying employees.
What are the main requirements for a report? You need to talk about the results of your work in a businesslike way, briefly, but at the same time indicating the entire amount of work done.
An intelligent report will not only give an idea of how well you have worked, but will also present you in a favorable light - an employee who can express his thoughts in an accessible way, highlighting the main thing and not being distracted by unnecessary details.
Report on the work done - what are the types
From the point of view of periodicity, the report can be weekly, monthly, quarterly, annual.
Sometimes an employee reports on a specific event (for example, how the presentation of a new book was organized, which took several days to prepare and conduct, or a three-day sales training).
The heading of the report should include data on the timing, for example, "Report on the HR seminar on October 7-9, 2015."
A business trip report is required for all employees, regardless of its duration.
A report on the work done can be written in text form and in statistical form. A text report is a coherent narrative, supplemented by various graphs, diagrams and tables.
And if you prefer a statistical form, then focus on illustrative materials, to which write explanations in the form of text.
Report Structure
There is no single standard for writing a report on the work done, as well as an employee's autobiography. Each organization may have its own requirements for the structure of such documents.
For example, this presentation looks logical: the first section is “Introduction”, in it briefly describe the tasks assigned to you, the methods that were used to solve them, and the result obtained.
In the "Main part" describe in more detail the sequence of your work:
- preparation for project implementation;
- stages of its implementation (indicate all resources used: marketing research, analytical work, experiments, business trips, involvement of other employees);
- problems and difficulties, if any;
- troubleshooting suggestions;
- achieved result.
A report in the form of a table will look more visual, structured and concise.
If you often have to compile ongoing reports on the work done, it will be convenient to prepare a template in which you regularly need to enter the necessary data.
And in order not to forget anything important for the past working day, take a few minutes out of your schedule by writing down everything you did. Otherwise, you are bound to miss something.
When you prepare an annual report, analyze the dynamics of the results achieved, comparing with the previous year and giving a forecast for the next year.
As an addition to the main part of the report, attach materials that confirm the stated facts - copies of thank-you letters and entries in the guest book, press publications about the events held, checks and invoices.
It is better to separate the financial part into a separate section, which should be filled out as required by the accounting department of your organization.
The progress report concludes the Conclusion section. In it, you formulate the conclusions and suggestions that have arisen from the work done, if you consider them useful for improving the performance of your organization.
A report on the work done is printed using A4 sheets. Pages should be numbered, issue a title page.
When your document is long enough, make a separate table of contents - this will make your report easier to navigate.
There may also be a report like this:
FULL NAME.________
Job title_________
Subdivision_______
Main achievements for the past period:
- in professional activity;
- in terms of personal development.
What failed and why.
The need for additional training.
Suggestions for improving the organization of your work.
Desired areas of responsibility and career development.
Signature_______
Date of__________
The ability to write a sensible report on the work done will help you provide concrete evidence that you are working conscientiously, coping with your duties. And, besides, this is a weighty argument for the authorities, if you decide to raise the issue of
